Document processing with AI for invoices and forms

Document processing with AI is software that reads invoices, forms, contracts and scans, pulls out the right fields and puts them into your bookkeeping, CRM or folders as structured data. The original stays attached. Anything the software is not sure of goes to a review queue with the field highlighted, instead of landing in your records as a plausible guess.

AI can process the documents you actually get: PDFs, scans, photographs taken at an angle, and suppliers who change their layout now and then. Think of invoices, receipts, delivery notes, intake forms and contracts. Which documents cost you the most time is something we look at during the intake, because that is where the build starts too.

The reliability of automatic reading is something you measure on your own documents, not on a promise. We first run the processing alongside the manual process, on documents you have already handled, so the comparison is real. It also checks itself: totals against the invoice lines, a supplier against your records, a number against the order it belongs to. Whatever does not match is flagged.

A document the software cannot read with confidence goes to a review queue, with the uncertain field highlighted. You set the confidence level below which a document must be seen by a person, and who may approve a flagged document. You also decide whether anything is ever posted without someone having seen it. Unsure means unsure here, not a guess that looks convincing.

We put the data AI takes from your documents where the work already is: in your bookkeeping software, your CRM or your folders, so nobody has to open a second tool to finish the job. Which connection fits your software is something we look at during the intake. It can be part of the wider work of automating business processes.

When AI reads your invoices and contracts, the system gets only the documents and systems the job needs, and nothing beyond them. You decide how long originals and extracted data are kept, and what may ever be posted without a person checking it. Those rules are written down before anything is built. How we handle this is on the AI security page.

What it costs to have AI read your documents depends on the kinds of document, the volume and the systems the data has to land in. After a short intake you get one fixed price up front, not an open-ended bill. Hosting and maintenance start at €39 a month, and model usage follows the number of documents you process.